Passport Services
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Passport Services

NOTICE

1.The International Civil Aviation Organisation (ICAO) has set a deadline of the 24th November, 2015 for globally phasing out all non-Machine Readable Passports (MRPs).

2. All handwritten passports with pasted photos earlier issued by Government of India are considered non-MRP passports. All 20-year validity passports will also fall in this category.

3. Indian citizens residing abroad and holding handwritten passports as well as 20-year passports with validity beyond the 24th November, 2015, should, therefore apply for re-issue of passports and obtain MRP passports well before the deadline in order to avoid any inconvenience in obtaining foreign visa or immigration problem.

4. Any Miscellaneous service which requires a change in passport particulars in the laminated pages would mean that a fresh booklet would have to be issued with the payment of necessary fees for the fresh booklet.

IMPORTANT: Under instructions of Government of India, the Embassy of India, Stockholm has established the Indian Community Welfare Fund (ICWF) to meet the contingency expenditure incurred by this Embassy for carrying out welfare activities for Overseas Indian Citizens who are in distress. Each individual requiring any kind of PASSPORT SERVICES has to pay additional amount of SEK 15:- for ICWF in addition to normal fees for such services. This comes with effect from 01/12/2011

Ministry of External Affairs further liberalizes Police Verification procedure for passport issuance and launches a Mobile App to cut delays in submission of Police Verification Report

PHOTO SPECIFICATIONS FOR PASSPORT

The photograph should be in colour and of the size of 2 inch x 2 inch (51mmx51mm).

The photo-print should be clear and with a continuous-tone quality.

It should have full face, front-view, eyes open.

Photo should present full head from top of hair to bottom of chin.

Center head with in frame.

The background should be a plain white or off-white.

There should not be any distracting shadows on the face or on the background.

Head coverings are not permitted except for religious reasons, but the facial features from bottom of chin to top of forehead and both edges of the face must be clearly shown.

The expression on the face should look natural.

RE-ISSUE OF PASSPORTS

Eligibility

An Indian Passport holder is eligible to get a new passport when his/her current Indian Passport expires. The earliest an Indian national can apply for a new ten-year Indian Passport is a year before the expiry of his/her present passport. The fresh Indian Passport that is provided to the applicant is with the validity of ten years starting from the Passport's date of issue in India. To put it clearly, if an Indian Passport holder has his/her passport expiring on December 31, 2010, application for a new Indian Passport can be deposited with the Embassy on any working day as per the timings between January 1, 2010 and December 31, 2010.

Please note that Government of India has stopped the practice of issuing Additional Booklets on existing Indian Passports. Hence, in case of either the pages of the existing passport have been used up or in case of completion of validity of the passport; the applicant is required to apply for a new Indian Passport only, as per the required process.

Process

Applicants please note that Indian Passports are not prepared in the Embassy and issued to the individuals from its office in Stockholm. Indian Passports are prepared and printed by the authorities in India and sent to us for onward dispatch to their rightful owners. The process starts with the applicant depositing completely filled in Indian Passport Application along with all the necessary documents; the case is then referred to authorities in India. If everything is found fit by them, the passport is printed and sent to the Embassy for despatch. Applicants have to be careful about giving proper information in the application form, depositing necessary documents including photocopies wherever necessary and provide appropriate colour photographs. Instances have been there, where authorities inform us about rejection of photographs resulting in Embassy asking for fresh photographs of the applicants thereby delaying in printing of new Indian Passports in India.

There are two methods of applying for an Indian Passport:

  • deposit the application form and the documents in person at the Embassy. Once the passport is ready for collection, the applicant will be notified via phone or email.
  • Send the application form and documents by post to the Embassy. A self -addressed stamped REK envelope of appropriate size if you want the passport to be posted back to you. Applicants living in Latvia may attach 10 International Reply Coupons to their self addressed envelopes.

Check list for the documents required:

  • Duly filled in Indian Passport Application Form
  • Two passport-size recent color photographs (front view against light background)
  • Current passport in both original and copies of front and back page
  • Latest Personbevis issued by Skatteverket (Extract of Population Register issued by Swedish Tax Authority)
  • Visa copy, both front and back side / Copy of Residence Permit
  • Following a marriage, the certificate of marriage may be attached duly attested by the state government along with a photocopy of the spouse's passport.
  • Following a divorce, if the applicant wants to remove the spouse name on his/her passport, court orders of divorce may be attached.
  • An affidavit in case of minors (under the age of 18) named Declaration by Parents for an Indian Passport to a Minor Applicant (can be found on the http://indianembassy.se/pages.php?id=32) ( Form no.5)
  • A self -addressed stamped REK envelope of appropriate size if you want the passport to be posted back to you. Applicants living in Latvia may attach 10 International Reply Coupons to their self addressed envelopes.
  • Proof of bank-giro payment of SEK 637/- (for 36-page passport application) or SEK 844/- (for 60-page passport application), [Inclusive of ICWF Fees SEK 15/-] Bank Giro No. 5816-4930
 
Processing Time

Except for Indian Passport which requires to be issued by the Embassy in cases of emergency (i.e., when lost/stolen/damaged), all passports are now being printed in India, it will take about thirty days for issue of a printed passport, if everything is found to be fine with the application form, photo, etc., by the authorities in India. In case a reference is to be made to the original Passport Issuing Authority, it might take longer time.

FAQs Passport: Please click Here

ISSUE OF DUPLICATE PASSPORT/ TRAVEL DOCUMENTS

Issue of a duplicate passport/travel document, in case an Indian national's passport is LOST, STOLEN or DAMAGED 

If an Indian national who is legally resident in Sweden/Latvia has either lost, damaged his/her Indian Passport or the passport has been stolen, he/she is required to approach the Embassy of India, Stockholm to get a duplicate passport. A duplicate passport, just like a new passport, is valid for travel to all countries and is valid for ten years.

If an Indian national who is on a short visit to Sweden/Latvia and his/her Indian passport is lost, stolen or damaged within the period of validity of his/her Swedish/Schengen visa, the individual is required to approach the Embassy for a travel document, i.e., Emergency Certificate to go back to India.

Check list for the documents required for Lost/Damaged passport:

  • Application for Indian Passport in lieu of lost or damaged passport
  • Two passport-size recent color photographs (front view against light background)
  • Photocopy of the lost/stolen/damaged Indian passport
  • Copy of Residence Permit/Work permit for Sweden
  • Police Complaint Report in case of loss or theft
  • A statement by the applicant explaining circumstances in which passport was lost/stolen/damaged
  • Introduction letter from employer (if the applicant is an employee of an organization and does not have a valid visa)
  • Affidavit signed by applicant stating that he/she has neither acquired nor applied for any other country's nationality/citizenship
  • Following a marriage, the certificate of marriage may be attached duly attested by the state government along with a photocopy of the spouse's passport.
  • Proof of bank-giro payment of SEK 1259/- (for 36-page passport) or SEK 1466/- (for 60-page passport) or SEK 139/- for an Emergency Certificate [Inclusive of ICWF Fees SEK 15/-] Bank Giro No. 5816-4930
  • Latest Personbevis issued by Skatteverket (Extract of Population Register issued by Swedish Tax Authority) (applicable to Swedish Resident Permit holders)
  • A self addressed stamped REK envelope (self addressed envelope with 10 International Reply Coupons in case of applicants living in Latvia) of appropriate size if you want the passport to be sent back to you by post'

In the normal circumstances when a temporary visitor loses Indian Passport, an Emergency Certificate is issued to him/her which is valid for return to India and costs SEK 139/-. Emergency Certificate issued to an Indian national by the Embassy does not validate travel to any other country.

Check list for the documents required for Emergency Certificate:

  • Application form (provided at the Embassy)
  • 4 photos
  • Indian Passport copy
  • Visa copy, if you have
  • Photocopy of police report
  • A written explanation letter by applicant
  • Copy of confirmed ticket to India
  • Payment proof of 139 SEK in Embassy Bank account. BG no 5816-4930 (SEB Bank)

In case of extreme emergencies, a Short Validity Passport is issued to the Indian nationals under the following circumstances:

  • in case of a temporary visitor to Sweden/Latvia
  • in case of a Swedish/Latvian Resident Permit holder

A Short Validity Passport is issued for a period of six months only in the cases when the Embassy finds it necessary to issue such Short Validity Passports.

Applicants may please note that such Short Validity Passports cannot be renewed. Applicants are required to apply for a ten year validity Indian passport with the Embassy by paying the normal passport fee of SEK 637/- and submitted necessary documents along with the application form.

If a Short Validity Passport has been issued from authorities in India, the Embassy can issue a full validity passport only after getting the clearance from the original Passport Issuing Authority, which takes time. Hence, such passport holders are advised to apply in good time..

Processing time

Processing time to get a duplicate passport is the same as that of RE-ISSUE OF PASSPORTS

PASSPORTS FOR CHILDREN BORN IN SWEDEN

Indian nationals please note that children's names cannot be entered in his/her parent's passport any more. Please apply for a fresh passport for the child.

To obtain an Indian Passport for a new-born child, it is essential to first register the child at http://indiancitizenshiponline.nic.in for obtaining the Indian nationality, within one year of the birth of child. In order to get a child registered as an Indian national, at least one of the child's parents has to be an Indian citizen. In case, parents are applying for registration of birth of their child and applying for a Birth Certificate, this application is to be clubbed together with the application for Indian Passport for the new-born child. (Also see Consular Services link in this website)

Important, Please Note: 

If the parents of the child fail to do the registration of the child as an Indian citizen within one year of child's birth, process to obtain an Indian nationality/passport is subject to different procedure.

The Embassy needs to refer the matter to the authorities in India to get clearance as to whether the Embassy can issue the Birth Registration/Certificate to the child and the application for child's Indian Passport can only be processed further when the child has got an Indian nationality Certificate from the Embassy.

Check list for the documents required For Children Born in Sweden:

  • Application Form for Indian Passport 
  • Copy of application form for Registration of Birth of Child, duly registered at http://indiancitizenshiponline.nic.in under the category "Registration of birth of a minor child at an Indian Consulate under section 4(1) of the citizenship act, 1955"
  • Declaration by Parents for an Indian Passport to a Minor Applicant. (this can be found on the http://indianembassy.se/pages.php?id=32) ( Form no.5)
  • Two passport-size recent photographs
  • Photocopy of both the parents passport. (front and last page)  
  • Visa copy, both front and back side / Copy of Residence Permit for both the parents
  • Hospital Discharge Certificate (Please use first two pages of the Förlossningsjournal, in case you aren’t given a discharge certificate)
  • Marriage Certificate issued by the Registrar of marriages if the name of spouse is not entered in either of the parent’s passport
  • Personbevis issued by Skatteverket giving the name of the child and both his parents (Extract of Population Register issued by Swedish Tax Authority)
  • A self -addressed stamped REK envelope- if you want the passport to be posted back to you (Applicants living in Latvia may send self addressed envelope with 10 International Reply Coupons).
  • Proof of bank-giro payment of SEK 850/- (SEK 835/- includes three components: SEK 210/- for registering child's birth with the Embassy, SEK 210/- for issue of a Birth Certificate and SEK 415/- for issue of an Indian Passport to the child) [Inclusive of ICWF Fees SEK 15/-]


CHANGE OF NAME FOLLOWING A MARRIAGE (SURNAME/MIDDLE NAME) OF INDIAN WOMEN IN THEIR PASSPORTS

Upon marriage, if the Indian women citizens wish to change their names (change of given name or change/addition of surname), they can do so by following a procedure of submitting the following documents with the Embassy:

  1. Duly filled in Miscellaneous Services Application Form.
  2. Application From for Fresh Passport
  3. Two passport-size recent color photographs (front view against light background)
  4. Current passport in both original and copies of front and back page
  5. Visa copy, both front and back side / Copy of Residence Permit
  6. Marriage certificate issued by Registrar of Marriages (it must be attested by the Home Department of concerned State Government and then by the Consular Division in the Ministry of External Affairs in New Delhi)
  7. A joint affidavit signed by both husband and wife along with a joint photograph (see link) to be attested by the Embassy. More information about this can be found under Attestation services or FAQs Passport.
  8. Latest Personbevis issued by Skatteverket (Extract of Population Register issued by Swedish Tax Authority)
  9. Copy of Residence Permit (if it is not endorsed on the passport)
  10. A self -addressed stamped REK envelope- if you want the passport to be posted back to you.
    (Applicants living in Latvia may send self-addressed envelope with 10 International Reply Coupons)
  11. Proof of bank-giro payment of SEK 637/- (for 36-page passport application) or SEK 844/- (for 60-page passport application) [Inclusive of ICWF Fees SEK 15/-]

KINDLY NOTE THAT CHANGE OF NAME AFTER MARRIAGE AS PER THE ABOVE-MENTIONED PROCEDURE IS ALLOWED TO A FEMALE INDIAN APPLICANT ONLY.  TO CHANGE THEIR NAMES, INDIAN MALE APPLICANTS IN ALL CASES AND INDIAN FEMALE APPLICANTS IN CASES OTHER THAN MARRAIGE ARE REQUIRED TO FOLLOW THE NORMAL PROCEDURE AS MENTIONED BELOW.

CHANGE OF NAME IN THE PASSPORT (NORMAL PROCEDURE)

The applicant (both male and female) should submit:

  • Duly filled in Miscellaneous Services Application Form
  • Application Form for fresh  passport
  • Two passport-size recent color photographs (front view against light background)
  • Current passport in both original and copies of front and back page
  • Visa copy, both front and back side / Copy of Residence Permit
  • Original newspaper announcement announcing change of name, published in two leading daily newspapers. One newspaper should be of area of applicant's permanent address in India and the other of the area of his present address in Sweden. Publishing should be in English only.
  • Affidavit in prescribed format signed in presence of Consular Officer which can be found under Application forms.
  • Latest Personbevis issued by Skatteverket (Extract of Population Register issued by Swedish Tax Authority)
  • A self -addressed stamped REK envelope- if you want the passport to be posted back to you (Applicants living in Latvia may send self addressed envelope with 10 International Reply Coupons)
  • Affidavit in prescribed format signed in presence of Consular Officer.
  • Proof of bank-giro payment of SEK 637/- (for 36-page passport application) or SEK 844/- (for 60-page passport application) [Inclusive of ICWF Fees SEK 15/-]

CHANGE IN APPEARANCE

If the appearance of an applicant has changed significantly since the issue of his/her last passport, an Indian national can apply for a fresh passport with a recent photograph.

The following documents are required to be submitted:

  • Application form  for fresh passport
  • Duly filled in Miscellaneous Services Application Form.
  • Two passport-size recent color photographs (front view against light background)
  • Current passport in both original and copies of front and back page
  • Visa copy, both front and back side / Copy of Residence Permit
  • A letter/explanatory note on plain paper explaining the circumstances for the service being requested.
  • Personbevis issued by Skatteverket (Extract of the Population Register issued by the Swedish Tax Authority)
  • Latest Personbevis issued by Skatteverket (Extract of Population Register issued by Swedish Tax Authority)
  • A self -addressed stamped REK envelope- if you want the passport to be posted back to you (Applicants living in Latvia may send self addressed envelope with 10 International Reply Coupons)
  • Proof of bank-giro payment of SEK 637/- (for 36-page passport application) or SEK 844/- (for 60-page passport application) [Inclusive of ICWF Fees SEK 15/-]

PLEASE NOTE:

In case the change in Appearance (due to religious purpose etc.) Change of Name, Change of surname and Change in Signature, the applicant needs to submit:

  • Duly filled in Miscellaneous (Attestation) Services Application Form (found under Application forms –Other forms and affidavits – Form No. 1)
  • Respective Affidavits (found under Application forms)
  • Copy of Indian passport (front and back page)
  • Copy of Visa (front and back side)
  • Payment proof of SEK 120/-
  • The attestations would be taken care by the Attestation Section.

 

If an applicant is holding a passport in which the address is in the laminated page of the passport, change of address involves issue of a fresh Indian Passport and, hence, he/she is advised to follow the procedure of obtaining a new Indian Passport accordingly.

Please refer to Passport FAQs for further queries.

RENUNCIATION OF INDIAN CITIZENSHIP

As per the citizenship rules 2009 of Government of India, Indian nationals living abroad who intend to acquire a foreign citizenship are required to renounce their Indian citizenship. Since the Government of India does not permit dual nationality to Indian citizens. This requirement is necessary to process applications for OCI cards by persons of Indian origin who have acquired citizenship of another country.

Documents required:

  • 2 duly filled Application forms for Renunciation (Kindly refer to the Specimen copy for guidance on how to fill the form)
  • One colored photograph against light background
  • Indian passport in original
  • Copy of Indian passport
  • Copy of Swedish passport
  • Certificate of Registration/Naturalization of foreign nationality (i.e. the copy of letter from Swedish authorities stating that you have been offered Swedish citizenship.

The process to renounce one's Indian nationality is to simply deposit personally or send the required by post. In case of wishing this service by post, a return envelope with address and postage stamps may also be sent to the Embassy. The Embassy on its part will cancel appropriate pages and return the passport to the individual. Pages containing valid visas will not be cancelled. Form for renunciation of Indian citizenship can be found under Application forms.

All the applicants have to pay an amount of SEK 1642/- (Renunciation SEK 1420/- and Surrender Certificate 222/- (inclusive of ICWF Fees SEK 15/-)

Please note that:

  • After renunciation, you will be given back one out of the two forms you submitted.
  • Your cancelled passport will also be returned to you.
  • A person (including minor) is liable to be penalized as per the provisions of Passport Act 1967, if after acquisition of foreign nationality, he/she retains the Indian passport beyond three years or travels on it beyond the grace period of three months.
  • The fine would be imposed as per following rates:
  1. Retention of Indian passport beyond 3 years - INR.10,000/-. 
  2. For each travel - INR.10,000/- subject to a maximum travel of 5.
  3. If the Indian passport is reissued (after obtaining foreign citizenship /passport), an additional fine of Rs.25000/- would be charged.
PAYMENT OF FEES

The Embassy does not accept cash/cheque  at the Visa/Passport Counter. Applicants are requested to pay fee for the service requested through BANK-GIRO (5816-4930) only and enclose a copy of the proof of payment along with the application documents.

Service

New fees in Local Currency (SEK)

For issue of ordinary fresh passport or re-issue of the passport containing 36 pages having validity of 10 years (also applicable to minors in the age group of 15 to 18 years)

637

For issue of ordinary fresh passport or re-issue of the passport containing 60 pages having validity of 10 years (also applicable to minors in the age group of 15 to 18 years)

844

For issue of ordinary fresh passport or re-issue of the passport containing 36 pages for Minors below 18 years of age with validity of 5 years or till the Minor attains the age of 18 years, whichever is earlier

430

Replacement of passport of 36 pages having validity of 10 years for changes in personal particulars

637

Replacement of passport of 60 pages having validity of 10 years for changes in personal particulars

844

Replacement of passport of 36 pages for changes in personal particulars for minors below the age of 18 years with the validity of 5 years or till the minor attains the age of 18 years, whichever is earlier

430

Emergency Certificate

139

Certificate of Identity

430

Additional ordinary passport containing 36 pages for any country with initial validity upto one year

637

Issue of Police Clearance Certificate or Surrender Certificate or any other Miscellaneous certificates based on the passport

222

For replacement of ordinary passport of 36 pages in lieu of lost, damaged or stolen passport

1259

For replacement of ordinary passport of 60 pages in lieu of lost, damaged or stolen passport

1466

Renunciation of Indian passport along with surrender certificate

1642

Attestation of Affidavits related to passports

120


The fees structure includes ICWF Fees of SEK 15/-

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Address: Adolf Fredriks Kyrkogata, 12, Box 1340, 111 83 Stockholm.
Opening hours of the Embassy: 0800 hours to 1630 hours,
closed for lunch 1230 hours to 1300 hours (Monday to Friday)
Working hours for Consular section (submission / collection) 0830 hrs to 1130hrs (Mon to Fri)
(Submission of applications and Collection of documents) 0830 hrs to 1130 hrs (Mon to Fri)
Telephone enquires may be made between 1400 and 1600 hrs
Phone: 08-107 008
Fax: 08-248 505
Visa queries: visa[at]indianembassy[dot]se
Passport & OCI Cards: consular[at]indianembassy[dot]se

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Page last updated on: Mar 24, 2017

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