About Us Important Instructions

  1. Basic requirements (supporting documents etc.) along with the passport application should be noticed below in checklist for respective categories and submitted along with the print out of application form. The print out of Online Registration Form alone would not be accepted. 
  2. The applicant needs to submit the passport in original to the Embassy along with the application. One is supposed to make the travel plans/business trips accordingly. In case of extreme emergencies (for traveling to India), the applicant may email/call us and the issue can be resolved. 
  3. Two photographs are needed with the application form; out of which one should be pasted on the form (space is provided for the same)
  4. Signature and thumb impressions should be confined to the prescribed box. In case a child who cannot sign, his/her thumb impression must be provided. (Left Thumb for male and right thumb for female minor applicant). 
  5. All the particulars (Name, Address, Parents’ names, DOB, POB, Date of issue, Date of expiry, File No. etc.) should exactly be filled as it is in the current passport. If any change/deviation in the particulars required by the applicant, kindly submit a proof for the same along with your application. 
  6. The signature on the application form should exactly match with the one on current passport unless changed in India with banks etc. following proper procedure. Applications found with difference in Signature on application form from that on the current passport might need to be filled again. 
  7. Please do not use any special/Swedish characters while filling the online form; these could lead to errors during the processing of your application. 
  8. It is recommended to note down the File registration number/temporary application number for future use. 
  9. Please check the photo specifications below in the end of the page on our website before you paste the photographs and follow them strictly. Photographs which do not match the specifications can be rejected. 
  10. In case, the visa is under renewal (for an adult or for parents of minor/new born children), please provide a copy of Mottagningskvitto, issued from Migrationsverket (stating that your application for visa extension has been received) along with a letter from your employer having your work details/deputation letter/offer letter. The email confirmation from Migrationsverket alone won’t suffice. 
  11. In case of minors having visa under renewal or parents of new born children with expired visa, the Mottagningskvitto and letter from employer of either of the parents should be submitted.
  12. Please do not fold or staple the documents, even if sending through post.
  13. A self-addressed stamped REK (rekomenderat/registered) envelope is required for return of documents unless the documents are to be collected in person. 
  14. Always mention your contact telephone number/email address on your application. Incomplete applications which do not meet the specifications will not be processed. 
  15. The photocopies wherever required, should be submitted by the applicant whether applying in person or through post. Submitting the original documents and not the copies will be considered as an incomplete application. 
  16. A passport expired more than six months back should be supported by a Self-Affidavit/undertaking explaining the circumstances and spelling out the reasons for late submission. 
  17. Time Frame for the service is up to 4 weeks from the date of submission of application, provided all the conditions are met and the documents are complete. Cases where pre-police verification is required, or other complex cases, may take longer. 
  18. Please note that if the supporting documents provided are not satisfactory, the applicant will be asked to provide more documentary evidences. 
  19. The applicant needs to provide a copy of his/her Co-ordination number (Samordnings nummer), issued from Skatteverket (Swedish tax agency) in case they don’t have a Person number and Personbevis yet. 
  20. In the column given for payment you may ignore $ and E and write SEK itself. Mode of payment will be BG (Bank Giro). 
  21. The minor applicants must provide a specimen thumb print on page 1 of Online Registration form, the column provided adjacent to box for photograph.
  22. In point no. 3(a) Please mention the address you want to be written on the passport. In point 3(b), the other address would be applicant’s current address in Sweden.
    If you provide Swedish address as your permanent address to be written on passport; the other address under 3(b) will be your Indian address. 
  23. In point no.28 the declaration needs to be signed by both the parents in case of minor applicants. 
  24. In point no. 29 two more specimen signature or thumb impressions needs to be provided by the applicant.  
  25. At the time of collection of passports, it is suggested that the person passport belongs to; collects it for himself/herself. In case of extreme emergency close family members can collect the passport along with an authority letter from the applicant and a photo ID proof of the individual collecting it. 
  26. It is not obligatory to bring new born/minors at the time of submission of applications OR collection of passports. Either of the parents can come and get the service required for their children. Parents are requested to carry their photo ID proof while visiting on behalf of children. Please do not forget to take thumb impressions of your child at required places in case you are not bringing him/her to the Embassy. 
  27. The date and time for the appointment needs to be booked separately on www.indianembassy.se and would not be printed on the application form itself. 
  28. Please do not bring/post any extra photographs/documents other than the required ones. 
  29. It is an offence under the Passport Act, 1967 to furnish any false information or to suppress any material information with a view to obtain passport or any other travel document. 

There are two methods of applying for an Indian Passport:

  • Deposit the print out of online registered application form and other required documents in person at the Embassy.
  • Send the print out of online registered application form and documents by post to the Embassy. A self -addressed stamped REK envelope of appropriate size if you want the passport to be posted back to you. Applicants living in Latvia may attach 11 International Reply Coupons to their self-addressed envelopes.